In a business situation or when making a purchase of goods, a number of documents become imperative to fill out. The goods receipt note is one of these documents. Its validity is conditioned by certain elements. What are the essential parts of a goods receipt note? Find the answers to this question here.
What is a goods receipt note?
The goods receipt note is a commercial document. It serves as a contract between a buyer and a seller. In the context of a sales agreement, the goods receipt note therefore has legal value and can be used.
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It is an important document as it represents the proof of the existence of a sales contract. The buyer can be a company or an individual. As for the seller, it can be a business or an individual.
The goods receipt note is not a requirement. An order can be placed if a verbal agreement has been established between the two parties present. However, the order form offers better assurance.
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The essential parts of a goods receipt note
A goods receipt note consists of several parts, and the format may vary. However, certain elements will necessarily be present.
The identity of the supplier
This section is reserved for the company or the party that commits to providing the goods or service. The identification of the supplier is done according to several formats. But it is crucial to have the name of the supplier. Due to the risk of confusion, it is also important to specify the registered office of the supplier, its legal form, its tax identification number, and especially its address.
The identity of the client
Since this is a contract between two parties, it is also essential to identify the client. If it is a company, the name of the company, its registered office, its address, its legal form, and its tax identification number must be recorded. Don’t forget to mention the name of the person placing the order on behalf of the company.
If the client is an individual, the name and surname, phone number, and address of that individual can serve as identification.
The details about the contents of the order
This step is very important. It is the crux of the goods receipt note. This step specifies exactly the nature of the order.
The term “designation” is used for each item in the order. In this regard, the names assigned to each item must be understandable by all. This allows each party to be on the same wavelength regarding the ordered items.
In addition to designating each item, this section also provides information on the quantity of ordered items. It is also the section reserved for mentioning the unit price excluding tax of each item. The Value Added Tax rate applied to each item is also mentioned.
The total price excluding tax
The goods receipt note also specifies the total price excluding tax for each item. This total takes into account the quantity and the unit price of each item.
Subsequently, the goods receipt note provides information on the total price including all taxes for all items. This represents the financial value of the order form.